This is a screenshot of a Miro collaboration board that shows the data journey of a woman called Sophie who's trying to recycle something

Getting to grips with local waste – with the help of Your Dsposal

In July, we were delighted to be part of a team that was awarded ODI Stimulus Fund money to develop an open data standard for public information about local waste facilities.

Your Dsposal is leading on the project and its director, Sophie Walker, told us how things are going at the halfway point…

We’re about halfway into Household Waste Recycling Centre (HWRC) open data standard project funded and supported by the ODI. We’ve held our first set of stakeholder workshops and this blog post is to update you on what we’ve learned so far and what’s next.

We had six workshops over four weeks and had 37 people take part. We had participants from local authorities, waste operators, environmental consultants, academia, compliance schemes, and the third sector. We also had representation from each of the four nations and even some participants from further afield.

We started each session with a quick presentation of the project and you can view the slides here.

This is a screenshot of a slide from Your Dsposal's workshop presentation - it says - The Problem • National recycling rates are stalling/ falling • Public confusion • Waste crime • No data standards • Data is siloed, variable and hard to access

The workshops were incredibly helpful to us. They refined, pushed and developed our thinking about the standard. They’ve helped us understand other ways that this open standard and open dataset could bring value to various elements of the ecosystem that operates around HWRCs.

Jamie Whyte, from Open Data Manchester, who is working on the project with us commented on how blown away he was by the engagement, generosity and passion by people in this sector. Jamie has experience of working on all sorts of data projects and said its often not like that and it makes working on this project so much more enjoyable.

Mapping local waste data

The activity we started most of the workshops with was a ‘Data Ecosystem Mapping’ exercise. We learned this technique from a workshop we had with the ODI and you can find information about it from the ODI website.

An ecosystem map allows us to plot out the key actors, technologies and flows (of data, value, power, anything you like really) as well as blockers and opportunities in a data ecosystem.

Our data ecosystem is Household Waste Recycling Centres and what we realised from the mapping was that, in essence, the map can be split into two areas, with local authorities* at the centre. (*we use the term local authorities for simplicity but realise that there is quite a lot of complexity here – waste collection authorities, waste disposal authorities, unitary authorities etc.).

On one side, data flows towards residents or householders, going through various intermediaries and technologies, some managed and controlled by local authorities, some intercepting this data and presenting it without oversight from the local authorities. On the other side, data flows out of the local authorities towards regulators and central government, again via intermediary technology, namely Waste Data Flow.

This is s screenshot of a slide from Your Dsposal's presentation that explains what an open data standard is and what it might be in this case. Definition: “An open data standard is a set of specifications or requirements for how some sets of data should be made publicly available. Like the data they describe, open data standards are generally developed “in the open”, meaning that anyone who is interested has a way to contribute.” Open Data Standards Directory

For the purposes of this project we are focussing on the data flow between the local authorities and the public, but these learnings have helped us start to see a roadmap for further development.

Understanding stakeholder needs

Our second activity was putting ourselves in the shoes of major stakeholders and writing out virtual sticky notes of questions they may ask about local waste. Our stakeholder groups were:

  • The public
  • Local government
  • Industry (this included trades people, waste companies, retailers)
  • Regulators (including central government)

We also then added the following, when suggested by workshop participants:

  • Charities / third sector
  • Elected members (as it was felt they had a different take than the local authorities)

We then took these questions and mapped them against the ‘octopus’ – which is what we were calling our initial mapping of the data fields that would be included in the open data standard – so we could see if these questions could be answered using these data fields.

A screenshot of diagram of a diagram showing all of the potential sources of waste data and connections between them - a link to the Miro board that contains the diagram can be found later in the story or here

Learning on the job

One learning for us was that six was too many workshops to do the same activities. So, in the last two workshops we asked participants to take part in journey mapping exercises.

In workshop number five, we did this based on user personas we’d created, but even though some useful insights emerged, we felt the activity was lacking, so we revised it for the final workshop to ask participants to create a user journey map based on a scenario that was familiar to them. This worked a lot better. We ended up with some fascinating journeys from really different angles.

You can take a look at the workshop outputs on these collaborative Miro boards. Don’t worry, you can’t mess them up, but you can add comments and we encourage you to do so.

This is a screenshot of a Miro collaboration board that shows the data journey of a woman called Sophie who's trying to recycle something

‘Aha!’ moments

The main reason for the workshops wasn’t ‘aha!’ moments, they were intended to give us the foundational knowledge needed to create the first version of the open data standard that would reflect reality as accurately as possible, be as useful to as many stakeholders as possible, as early as possible. And they definitely did that.

But there were a few notable lightbulb moments we think it’s worth sharing:

  • The data ecosystem around HWRCs is bigger and more complex than we’d thought
  • HWRCs accept almost all waste types from households, but only recycle certain waste types and sometimes the lists of ‘accepted materials’ on the council websites is the ‘recycled materials’, not the ‘accepted materials’
  • It is hard for a lot of local authorities to get control over their presence on things like Google and correct inaccurate information

So, what’s next?

Well, just as we found, the ecosystem is larger and more complex than we’d initially thought and that’s also true for certain pieces of the data puzzle.

With the country contending with the second wave of COVID-19, and the pressures that puts on the public sector and the waste industry, we decided to delay the second batch of workshops (they should have been at the end of November). This gives the whole team – that’s me, Tom and Jamie, can spend longer working through the difficult bits and to get further along with the first draft of the open data standard. We’ll be running workshops to review this work in the New Year.

We’re also busy working on our development roadmap, so we can prioritise and plan the next stages of the open data standard and the open dataset. We’re already having some really fruitful discussions that came from the workshops, which could be the start of some of these further developments, and may become some of the initial use cases for the open standard and open dataset.

It’s early days on these, but in summary, we’re looking at working with Open Street Map to add HWRC data to their platform and these discussions have also led to conversations with Microsoft Bing Maps, who are keen to imbibe this information into their maps.

We’re also speaking to OPRL (not-for profit that looks after the On-Pack Recycling Label) about how they can use the standard and dataset for the benefit of their organisation and members.

It’s so exciting to see these use cases emerging, and to see how much potential there is in the development of this standard and dataset. If you have any ideas about how the standard can help you or ideas for things you’d like to develop on it we’re really keen to hear from you.

Want to get involved with the Open Waste Data Standard?

We hope you do. There’s a number of ways to take part:

  • Get in touch with Your Dsposal and be part of our stakeholder group – we’ll be holding virtual workshops and asking for your input and feedback (head to our contact us page)
  • Join the conversation on social media by using #OpenWasteData and tagging @YourDsposal
  • Get stuck in on GitHub